MINUTES OF STRATA CORPORATION KAS2464
ANNUAL GENERAL MEETING
HELD JUNE 22, 2006
CALL TO ORDER:
Brain Moir, Strata Council President called the meeting to order at 7:00 p.m.
CALLING OF ROLL AND CERTIFICATION OF PROXIES:
Greg Smart Licensed Strata Manager Kelowna Condominium Services Ltd. confirmed that there were 187 Strata Lots represented at the meeting, 37 units by proxy, which constituted a quorum as required by the Strata Property Act of B.C. and the meeting was declared valid.
FILING OF PROOF OF NOTICE OF MEETING:
Moved: Richard Laidlaw; Seconded: George Watier, that the Notice of Meeting dated June 1, 2006 was proper and adequate for the purpose of the meeting. Carried.
APPROVAL OF MINUTES OF THE JUNE 22, 2005 ANNUAL GENERAL MEETING:
REPORTS:
Insurance Report: Greg Smart Licensed Strata Manager with Kelowna Condominium Services Ltd. reviewed with the owners to their satisfaction the insurance carried by the Strata Corporation.
Common property Replacement $1,674,000.00
Liability $5,000,000.00
Directors and Officers $2,000,000.00
President’s report: President Brian Moir thanked his council for all their hard work and time spent on strata corporation business. The many volunteers were thanked for their contribution to the complex. The owners running for the strata council were also thanked for committing their future time. Retiring council members Carol Hayter, Les Walkeden, Keith Skinner, Gary Hunter, and Bob Kendel received a hearty round of applause for their time on council. THANK-YOU!!
Helen Kaulbach was thanked for the Donation of a Lovely Picture of the Clubhouse.
Concern was expressed by Brian Moir about the increase in theft of items from the Clubhouse (toilet paper, kitchen utensils etc.)
¾ VOTE RESOLUTION – BYLAW CHANGES:
APPROVAL OF 2006/07 BUDGET:
Treasurer Les Walkeden explained the Balance Sheet and Budget Comparative to the satisfaction of those present with the aid of a Power Point Presentation. Members of the FASG Committee, Doug Kaulbach, John Venables, and Henry Stanski were thanked for all their time and attention to the financial aspects of the strata corporation.
Moved: George Watier; Seconded: Ernest Fidgeon, to adopt the proposed budget as presented in the Notice of Meeting. Carried.
*** Your Strata Fees have not changed, please make payment in the old amount.***
For those not on the Automatic Debit, please provide post dated cheques up to and including May 2007 payable to "Strata KAS2464" and forward them to Kelowna Condominium Services Ltd., 215-1511 Sutherland Avenue, Kelowna, B.C. V1Y 5Y7. If you wish to take advantage of the Automatic Debit, the form is available at our office.
OWNERS MAKE NOTE: Strata Fees are due automatically in advance on the first day of every month. There is no rights of withhold. No invoicing is provided. Statements are only issued on overdue accounts, which are subject to interest and fines per your bylaws.
ELECTION OF STRATA COUNCIL:
In accordance with the Strata Property Act of B.C., the existing Council Members must retire from office. A hearty round of thanks was heard from Management and the Owners for the past Council’s hard work.
The following Owners were nominated and allowed their names to stand for Council. John Casey, Bob Lee, Sylvia Mayne, Joe Ooyevaar, Irene Pett, Henry Stanski, Paul Goadby, Jeff Samin, Brian Moir and Mike Southam.
A secret ballot election took place, 184 ballots were counted, and there was one spoiled ballot and two abstentions.
According to the Bylaws the following Owners were elected to council
John Casey Unit 64 712-2471 two year term
Bob Lee Unit 333 762-5479 one year term
Joe Ooyevaar Unit 80 763-4202 one year term
Irene Pett Unit 410 762-3858 one year term
Jeff Samin Unit 53 861-4007 one year term
Brian Moir Unit 88 861-8904 two year term
Mike Southam Unit 335 979-0576 two-year term
Your Strata Council Members are volunteers and as such should only be contacted directly in the case of an emergency. Kelowna Condominium services Ltd. are your contracted Strata Managers and are available during normal business hours Monday to Friday (8605445) or after hours, holidays or Saturday and Sunday (pager 7128992).
If you have any questions or concerns, please contact Kelowna Condominium Services Ltd. at 860-5445 or at 215-1511 Sutherland Avenue, Kelowna, B.C. V1Y 5Y7.
OTHER BUSINESS:
Owners wanting the newly elected Strata Council to consider items were encouraged to bring items forward with out debate or discussion:
1) Use of a Balmoral vehicle identification window sticker (owners were asked to help design the stickers, the winning designer will be given two tickets to the Christmas Party. Please forward your designs to Jeff Samin.
2) Completion of the back gate (proper procedures for exiting and entering) and the completion of Burtch Rd and its impact on the use of the gate.
3) Neighborhood watch suggestion about Community Sign Up Sheets not being visible or even hung in the mailroom.
4) Caregivers- How to best handle access to the property when gates are closed (controlled access)
5) As the population of the complex ages how do the residents manage the up keep of their property (i.e. Weeding)
6) Security cameras to control theft
ADJOURNMENT:
There being no further business to discuss, the meeting adjourned at 9:04 p.m.